Use our simple User Groups feature to organize your users into manageable groups. Selecting sub tab from the tab on the main menu bar displays the User Groups screen, illustrated below. User Groups that you create are displayed on a User Groups list, with a group’s Name, Description, Created by, Members, Date and Active details shown. The User Groups list can be filtered by entering a User Group Name from the User Group Name list and then clicking .You can add additional User Groups by clicking the add new User Groups link at the right-hand side of the screen. Clicking on a User Group Name allows you to add members to the User Group. Additionally, you can edit an existing User Group by clicking the edit link within the Action column. You can also delete an existing User Group by clicking the delete link within the Action column.
Note: You can add and delete members to/from a User Groups. Just click on the specific User Groups you want to manage or edit.
Note: Create a test User Group for your courses and quizzes. First deploy your courses, assessments, etc., to this User Group before deploying it to the entire company or learning group. This way you can make changes if needed.
Note: You can ‘reuse’ an existing User list to create new User Groups. While the system won’t re-create new accounts for re-uploaded names, the system will add the names to the new User Group. So if you want to create a new User Group using an existing list, simply upload the list into the new User Group.
Adding a New User Group
Clicking the [ADD USER GROUP] link on the User Groups screen displays the Add User Group screen, as shown in the following illustration. Use the steps below to successfully add a User Group to the system.
Enter a name for the new User Group within the Name field.
Enter a description for the new User Group within the Description field.
Click [ADD USER GROUP]. The new User Group will be added to the User Groups list, alphabetically.
Note: To activate your new User Groups, you can toggle the active status to ON .
Adding Members to a User Group
Once you have created a User Group, you will need to add members to the group. This is accomplished by clicking the User Group’s name on the User Groups list. The User Group Details screen, shown in the following illustration, is displayed. Use the steps below to successfully add a member to a User Group.
Click the [ADD NEW MEMBERS] link in the bottom right-hand corner of the screen. A list of available Users is displayed, as shown in the following illustration. Select the check box for each User on the Users list that you want to add as a Member to the User Group, and then click [ADD SELECTED].
As shown in the following illustration, the Users you have selected are added to the User Group.
You can remove Members from the User Group at any time by selecting their check box on the Members list and clicking the remove users from group link. Additionally, you can send an email to any of the Members of the User Group by clicking their Email link.
Optionally, you can import users/members by selecting the click here link within the Import Users portion of the screen. Please refer back to the Importing Users section of the document for details on how to import users into the system.